Terms and Conditions

The Roddenberry Fellowship 
Terms and Conditions

ABOUT THE FELLOWSHIP: The Roddenberry Foundation will grant $1 million in total to activists, community leaders, advocates and changemakers whose work has the greatest potential to protect the most vulnerable and make the United States a more just and equitable place to live. The Fellowship is designed to support talented and passionate individuals who have a clear vision and a plan for how to shape public discourse, inspire action, dismantle structural barriers to change, and challenge the current social and cultural climate. Twenty Fellows will each receive a $50,000 award to support a 12-month commitment to implement an initiative that has direct impact in their respective fields. Fellowships commence in January 2018. In 2018, The Roddenberry Foundation is focusing exclusively on the United States and defending human and civil rights, including:

  • Civil rights
  • Climate change and environmental justice
  • Immigration and refugee rights
  • LGBTQIA and women’s rights

The Fellowship application process will be divided into two (2) Rounds.  In Round 1, candidates will submit information about their initiative and their commitment to their initiative; one (1) submission per applicant.  At the end of Round 1, the selection committee will review all work and select the top submissions to move on to Round 2. In Round 2, candidates will be assessed on the basis of their connection to their communities, the feasibility and proposed impact of their plans, and their desire/willingness to play an active role in a cohort of Roddenberry Fellows. The Roddenberry Fellows will be selected at the end of Round 2, and will each receive a grant of $50,000.00 in support of their initiative. There will be a total of twenty (20) Fellows selected.

PROBLEM STATEMENT

In 1966, at a time of civil unrest and social change, Gene Roddenberry created Star Trek and presented us with a future in which our differences made us stronger; our individuality was celebrated, not feared; and collaborative efforts on behalf of humanity yielded great outcomes.

Today, 50 years later, that vision is under threat. The strides we have made towards a more equitable nation, towards a future like the one envisioned by Gene Roddenberry, are increasingly in jeopardy.

To chart a different course, we need as many talented individuals, from all walks of life, to play a role in promoting a more tolerant and just society that serves the many, not just the few. The Roddenberry Fellowship has been created to support 20 of these individuals as they make strides to achieve this goal.

CALL-TO-ACTION

There is more that unites us than divides us. We seek passionate, talented activists and community leaders to take immediate action for long-term impact. In 2017, we are focusing exclusively on the United States and on defending, preserving, and protecting:

  • Civil rights
  • Climate change and environmental justice
  • Immigration and refugee right
  • LGBTQIA and women’s rights

ELIGIBILITY: The Roddenberry Fellowship (the “Fellowship”) is open to U.S. citizens, permanent residents, or current visa holders in the fifty (50) United States who are eighteen (18) years of age or older and who meet the following conditions:

  1. Agree to all legal terms and conditions of The Roddenberry Fellowship;
  2. meet all submission deadlines;
  3. submit the application in English;
  4. primary focus of your initiative is U.S. issues to include immigrant & refugee rights, civil rights, LGBTQIA+ & women’s rights, or climate change & environmental justice;
  5. you are available to make a twelve (12) month commitment to your initiative;
  6. you are affiliated with, employed by, or hosted by a 501(c)(3) charitable organization, academic institution, or established volunteer group at the time of your application;
  7. if the Fellowship will support a pre-existing initiative that is a part of your day-to-day work program, the pre-existing initiative must have an annual organizational budget of $1 million or less; and
  8. your initiative does not involve any attempt to influence legislation or the outcome of any specific public election or the carrying on of any voter registration drive.

Employees of The Roddenberry Foundation and its subsidiaries, affiliates, promotion and advertising agencies and members of the employees’ immediate families (spouse, mothers, fathers, sisters, brothers, wards, daughters or sons and their respective spouses, regardless of where they reside) and persons living in the same household of such employees, whether or not related, are not eligible to enter or win. Void where prohibited by law. Fellowship is subject to all applicable federal, state and local laws.

HOW TO APPLY FOR THE FELLOWSHIP:

Round 1: Round 1 begins at 12:00 a.m. Eastern Time (“ET”) on July 25, 2017 and ends at 11:59 p.m. ET on August 22, 2017.

Eligible candidates may visit the website at www.staging.roddenberryfellowship.org (“Website”) and follow the directions provided to upload their application in its entirety and complete the online submission form. The Round 1 application will include a series of essay questions assessing personal commitment, potential impact, and community relations, as well as the option to upload or include a link to a video or multimedia expression of a candidate’s work, not to exceed three (3) minutes in length. Any documents or files submitted and online submission form will be collectively referred to as a “Round 1 Application.” All Round 1 Applications must be submitted and received by The Roddenberry Foundation by 11:59 p.m. ET on August 22, 2017 to be considered. After submission, Round 1 candidates will receive an email confirmation of The Roddenberry Foundation’s receipt of their submissions, which will include a PDF of the Round 2 Application questions so that they may begin preparing their Round 2 Applications. After the Round 1 Judging Period (outlined below), The Roddenberry Foundation will notify candidates via email if they have advanced to Round 2 on or about September 1, 2017.

Round 2: Round 2 begins at 12:00 a.m. ET on September 5, 2017 and ends at 11:59 a.m. ET on September 25, 2017. Only persons notified they have advanced to Round 2 may submit Round 2 Applications during this period.

Eligible candidates may visit the Website and follow the directions provided to complete a Round 2 Application. The Round 2 Application will include a series of essay questions assessing strategic impact, feasibility, and community leadership, as well as the option to upload or include a link to a video or multimedia expression of a candidate’s work, not to exceed three (3) minutes in length. Any documents or files submitted and online submission form will be collectively referred to as a “Round 2 Application.” All Round 2 Applications must be submitted and received by The Roddenberry Foundation by 11:59 p.m. ET on September 25, 2017 to be considered. After submission, Round 2 candidates will receive an email confirmation of The Roddenberry Foundation’s receipt of their submissions.

After the Round 2 Judging Period (outlined below), The Roddenberry Foundation will notify candidates via email if they have been selected as Fellows during the month of December, 2017.

All applications for either Round 1 or Round 2 must be completed and submitted in English on the Roddenberry Fellowship website. Additional information may be requested from a candidate at any time.

REQUIREMENTS OF APPLICATIONS: Any applications will be disqualified if they contain, as determined in the sole discretion of The Roddenberry Foundation, any content that:

  • contains any personal identification, such as license plate numbers, personal names, e-mail addresses or street addresses;
  • defames or invades the publicity rights or privacy of any person, living or deceased, or otherwise infringes upon any person’s personal or proprietary rights;
  • is sexually explicit or suggestive; unnecessarily violent or derogatory of any ethnic, racial, gender, religious, professional or age group; profane or pornographic; contains nudity;
  • promotes alcohol, illegal drugs, tobacco, firearms/weapons (or the use of any of the foregoing); promotes any activities that may appear unsafe or dangerous, including without limitation activities involving electricity; promotes any particular political agenda or message;
  • is obscene or offensive; endorses any form of hate or hate group;
  • defames, misrepresents or contains disparaging remarks about other people or companies, including The Roddenberry Foundation;
  • contains copyrighted materials owned by others without written permission in form satisfactory to The Roddenberry Foundation;
  • communicates messages or images inconsistent with the positive images and/or good will to which The Roddenberry Foundation wishes to associate; and/or
  • violates any law.

By participating in the application process and submitting an Application, each candidate represents and warrants 1) that the work submitted is original, 2) that it complies with the above “Requirements of Applications,” 3) that it has not been previously published, and 4) that it does not infringe the intellectual property rights of any other party. In addition, by submitting an Application, the candidates warrant and represent that they consent to the submission and use of the Application in the Fellowship and to its use as otherwise set forth in these Terms and Conditions. Applicants acknowledge and agree that The Roddenberry Foundation may receive other Applications under this Fellowship that may be similar or identical to the Application submitted by other candidates, and waive any and all claims they may have had, may have, and/or may have in the future, that any other Application reviewed and/or used by The Roddenberry Foundation may be similar to his/her Application.

FELLOW SELECTION:

Round 1 Judging Period: After the end of Round 1, all eligible Round 1 Applications received from all candidates will be judged by a panel of judges selected in the sole discretion of The Roddenberry Foundation, based equally on the following criteria:

Personal Commitment:

  • The applicant displays a strong commitment to creating impact.
  • The applicant possesses relevant experience with a deep understanding of the chosen issue(s) that his or her initiative addresses.

Potential Impact:

  • The applicant’s initiative will create clear positive impact for its target community.
  • The applicant has a clear vision for wider impact beyond the target community.

Community Partners:

  • The applicant has identified key strategic partnerships they will cultivate to ensure the initiative’s success.
  • Potential strategic partnerships are representative of the target community and issue area(s) that the initiative will address.

The candidates whose Round 1 Applications have the highest total scores will be notified by email that they have been selected to move on to Round 2 and submit Round 2 Applications, subject to verification of eligibility and compliance with these Terms and Conditions.

Round 2 Judging Period: After the end of Round 2, The Roddenberry Foundation will review all Applications and determine which candidates and initiatives meet Fellowship eligibility. Subject matter experts will help further narrow the entries. A panel of judges will review finalists and recommend Fellows. The Roddenberry Foundation will then make the final selection decision, based equally on the following criteria:

Strategic Impact:

  • The applicant possesses a deep understanding of the broader community in which they work, and how the community’s varied issues are tied to underlying systemic problems that must be addressed.
  • The applicant’s initiative is well thought-out and can effectively impact the target community.
  • The initiative has the potential to impact the greater landscape of the issue area(s) that it addresses.

Feasibility:

  • The applicant has identified major risks, and has articulated clear plans to address them effectively.
  • The initiative has a realistic and feasible plan to move forward.

Community Leadership and Trust:

  • The applicant possesses a diversity of experience and background that has contributed to their effectiveness as a leader.
  • The applicant possesses a meaningful relationship to the target communities.
  • The applicant is an entrepreneurial team player who also inspires and collaborates with partners, funders, and other organizations.

The twenty (20) candidates whose Round 2 Applications have the highest total scores will be selected as Roddenberry Fellows. Due to the expected number of Applications, reviewers will not be able to provide individual feedback for Applications not selected. A request to submit additional information does not guarantee selection. The Roddenberry Foundation and its partners assume no obligation, no responsibility and no liability for costs incurred by candidates in completing the Application.

NOTIFICATION OF FELLOWS: The twenty (20) Roddenberry Fellows will be notified by telephone, mail and/or email during the month of December, 2017. Fellows may be required to sign an Affidavit of Eligibility, Liability and Publicity Release (where legal), which must be returned within seven (7) business days of the date of the initial notification.  In the event notification is undeliverable, the Fellow fails to sign and return requested documentation within seven (7) business days of date of issuance, The Roddenberry Foundation is unable to contact a Fellow within a reasonable time period, or Fellow is not in compliance with these Terms and Conditions, such Fellow will be disqualified, and a runner-up Fellow may be notified, at The Roddenberry Foundation’s sole discretion, and the same time frame and requirements will apply to such runner-up.

GRANTS: The twenty (20) Roddenberry Fellows will each receive a grant of $50,000, awarded in the form of four (4) quarterly installments of $12,500 each. Prior to delivery of each installment, Fellows will be sent an “Update Report” via email that they will be required to complete and submit within five (5) business days of receipt, to describe the progress of their respective initiatives. If a Fellow should not submit such Update Report in the time specified, and/or they are not actively working on their initiative, in the sole determination of The Roddenberry Foundation, the installment in question and all future installments, if any, will not be awarded to such Fellow.

Fellowship funds will be awarded as grants to achieve the impact described in the submission. Funding received from The Roddenberry Foundation may not be used for any other purpose. The decisions of The Roddenberry Foundation shall be final and binding in all matters relating to this Fellowship.  In the event a Fellow is found to be in violation of any of these Terms and Conditions or the individually signed Roddenberry Fellowship Agreement, he/she will be required to forfeit the awarded grant or to reimburse The Roddenberry Foundation for the stated value of such grant if such violation is found after the grant has been used by Fellow. No portion of funds received from The Roddenberry Foundation may be used for lobbying, directly or indirectly, to influence specific legislation, or to support any political activities such as campaigning or otherwise influencing the outcome of a specific public election. Fellowship funds are taxable income and The Roddenberry Foundation will report the grant to the IRS. Roddenberry Fellows will be required to provide social security numbers or taxpayer identification numbers. Each Fellow is subject to verification of eligibility and compliance with these Terms and Conditions.

PRIVACY: Information collected from any candidate is subject to these Terms and Conditions.

By participating via Instagram, Twitter and Facebook, and to the extent allowed by law, you grant the Released Parties a perpetual, worldwide, royalty-free, non-exclusive, sub licensable, unconditional and transferable license to edit, modify, cut, rearrange, add to, delete from, reproduce, encode, store, modify, copy, transmit, publish, post, broadcast, display, adapt, exhibit and/or otherwise use or reuse your entry, name, post, photo, and biographical material including, but not limited to, all materials submitted in connection with the Giveaway in any and all media, throughout the world, and in any manner, for trade, advertising, promotional, commercial, or any other purposes without further review, notice, approval, consideration, or compensation to entrant or any third party.

All content in any application and any associated materials (collectively, “Submission Materials”) shall remain the property of the candidate, but Applications will not be returned to candidates. To help The Roddenberry Foundation in its evaluation and analysis of applications, by submitting Submission Materials, candidates grant irrevocable and perpetual permission and consent, without further compensation, with or without attribution, to use, reproduce, print, publish, transmit, distribute, sell, perform, adapt, enhance, or display such Submission Materials, and the candidate’s name and/or likeness, for any purpose, including but not limited to editorial, advertising, trade, commercial, and publicity purposes by The Roddenberry Foundation and/or others authorized by The Roddenberry Foundation, in any and all media now in existence or hereinafter created, throughout the world, in perpetuity. The Roddenberry Foundation and/or others authorized by The Roddenberry Foundation shall have the right to edit, adapt, and modify the Submission Materials. Please carefully consider the information included in the Submission Materials. If you have any doubts about the wisdom of disclosure of confidential or proprietary information, please consult with your legal counsel and take any steps you deem necessary to protect your intellectual property or confidential information. You may wish to consider whether such information is critical for evaluating the submission, and whether more general, non-confidential information may be adequate as an alternative for these purposes.

The Roddenberry Foundation respects confidential information it receives. Nonetheless, notwithstanding your characterization of any information as being confidential, The Roddenberry Foundation may publicly disclose all information contained in Submission Materials to the extent may be required by law and as is necessary for potential partners and external reviewers to evaluate them and the manner and scope of potential funding consistent with appropriate regulations and their internal guidelines and policies.

For international candidates, please be aware that the information you submit is collected in the United States of America. In addition to being subject to these Terms and Conditions, the collection, storage, and use of your data will be subject to U.S. laws and regulations, which may be different from the laws and regulations of your home country. By applying for the Roddenberry Fellowship, you are consenting to this collection, storage, and use.

By providing any Submission Materials, the sender warrants to The Roddenberry Foundation that the sender has the right to provide the information submitted.

GENERAL:  By participating, each candidate agrees: (a) to abide by these Terms and Conditions and decisions of The Roddenberry Foundation and judges, which shall be final and binding in all respects relating to this Fellowship; (b) to release, discharge and hold harmless The Roddenberry Foundation, and its officers, directors, shareholders, employees, agents, the judges, and representatives and their affiliates of the foregoing from any and all injuries, liability, losses and damages of any kind to persons, including death, or property resulting, in whole or in part, directly or indirectly, from candidate’s submission in the Fellowship or any Fellowship-related activity or the acceptance, possession, use or misuse of any grant; and (c) to the use of his/her name, voice, performance, Submission Materials (as defined below), image and/or likeness for programming, advertising, publicity and promotional purposes in any and all media, now or hereafter known, worldwide and on the Internet, and in perpetuity by The Roddenberry Foundation and its designees, without compensation (unless prohibited by law) or additional consents from participant or any third party and without prior notice, approval or inspection, and to execute specific consent to such use if asked to do so.

The Roddenberry Foundation reserves the right to amend these Official Rules or cancel the Roddenberry Fellowship at any time. Any changes will be reflected on the Roddenberry Fellowship website. The Roddenberry Foundation is not responsible for late, lost, damaged, inaccurate, delayed, garbled, misdirected, incomplete, undeliverable, destroyed or stolen Applications; or for lost, interrupted or unavailable network, server, Internet Service Provider (ISP), website, or other connections, availability or accessibility or miscommunications or failed computer, satellite, telephone or cable transmissions, lines, or technical failure or jumbled, scrambled, delayed, or misdirected transmissions or computer hardware or software malfunctions, failures or difficulties, or other errors or difficulties of any kind whether human, mechanical, electronic, computer, network, typographical, printing or otherwise relating to or in connection with the Fellowship, including, without limitation, errors or difficulties which may occur in connection with the administration of the Fellowship, the processing or judging of Applications, the cancellation or postponement of any dates set forth in the Terms and Conditions of Fellow notification or grant presentation, the announcement of the grants, or in any Fellowship-related materials. The Roddenberry Foundation is not responsible for any incorrect or inaccurate information, whether caused by site users, tampering, hacking, or by any equipment or programming associated with or utilized in the Fellowship. The Roddenberry Foundation is not responsible for injury or damage to any person’s computer related to or resulting from participating in this Fellowship or downloading materials from or use of the any website used in connection with this Fellowship. Persons who tamper with or abuse any aspect of the Fellowship or any website (including the Website), who act in an unsportsmanlike or disruptive manner or who are in violation of these Terms and Conditions, as solely determined by The Roddenberry Foundation, will be disqualified and all associated Applications will be void. CAUTION: ANY ATTEMPT TO DELIBERATELY DAMAGE ANY WEBSITE OR UNDERMINE THE LEGITIMATE OPERATION OF THE CHALLENGE MAY BE IN VIOLATION OF CRIMINAL AND CIVIL LAWS AND SHOULD SUCH AN ATTEMPT BE MADE, THE RODDENBERRY FOUNDATION RESERVES THE RIGHT TO SEEK DAMAGES AND OTHER REMEDIES (INCLUDING ATTORNEYS” FEES) FROM ANY SUCH INDIVIDUAL TO THE FULLEST EXTENT OF THE LAW, INCLUDING CRIMINAL PROSECUTION. Should any portion of the Fellowship be, in The Roddenberry Foundation’s sole opinion, compromised by virus, worms, bugs, non-authorized human intervention or other causes which, in the sole opinion of The Roddenberry Foundation, corrupt or impair the administration, security, fairness or proper play, or submission of Applications, or if Fellowship is unable to run as planned for any other reason, The Roddenberry Foundation reserves the right at its sole discretion to suspend, modify or terminate the Fellowship and, if terminated, at its discretion, determine the potential Fellows from all eligible, non-suspect Applications received for the Fellowship, if applicable, prior to action taken using the judging procedure outlined above.

GOVERNING LAW: The Fellowship shall be governed by and interpreted under the laws of the State of California without regard to its conflicts of laws and provisions. All candidates hereby irrevocably (1) agree that any and all disputes, claims, causes of action, or controversies arising out of or in connection with the Fellowship shall be brought exclusively in the state or federal courts located in Los Angeles County in the State of California and (2) consent to the exclusive jurisdiction and venue of those courts and waive any objection to such venue based on grounds of forum non conveniens. Should any part of these Terms and Conditions be declared invalid by a court of competent jurisdiction of the State of California, such invalidation should not invalidate the remaining portions of these Terms and Conditions, and they shall remain in full force and effect.

LIST OF FELLOWS: For a complete list of the Fellows, available after January 1, 2018, visit www.staging.roddenberryfellowship.org.